How to select multiple emails in Gmail

Edgar Cervantes / Android Authority

When you need to select multiple emails at once in Gmail to bulk delete, bulk archive, or bulk move to a new label, keyboard shortcuts will be your new best friend. For example, if you only have five to choose from, it's obviously faster if you just click or tap each one. But if you have twenty emails? Thirty? Then there is a faster way to select them all.

Continue reading: How to recover deleted emails from Gmail

QUICK RESPONSE

To select multiple emails in Gmail mobile, all you can do is long press on the first email and then tap on the others one by one. There are no keyboard shortcuts to select many emails at once. So, to select large amounts of email, go to the desktop where you can use the Shift key and your mouse/trackpad.

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SKIP TO KEY SECTIONS

How to select multiple emails in Gmail (Android and iOS)

If you're using the Gmail app for Android or iOS, you only need to use your finger to select multiple emails. Long press on the first email and when a tick appears on the left, tap on the other emails you want to select. You can then press the icons at the top to archive, move to trash, or click the button More menu to add a label to them.

How to select multiple emails in Gmail (desktop).

In the desktop version of Gmail, you can select a larger number of emails using desktop shortcuts. You can either select all visible on screen or select emails based on a specific label, Gmail status or keyword.

Start by viewing the emails you want to select on the screen. You can search by keyword in the Gmail search box, click a label on the left, or select emails based on their status in Gmail.

Or use a keyboard shortcut to bring up one of these Gmail statuses.

• All: keyboard shortcuts *one
• none: keyboard shortcuts *n
• Read: keyboard shortcuts *R
• Unread: keyboard shortcuts *u
• Marked: keyboard shortcuts *p
• Without star: keyboard shortcuts *T

You can also select a label to display all emails that match that label.

Once you have the selected emails on the screen, you can select them all first if you want. To do this, check the box at the top left Update. This instantly highlights everything on the page. A link will then appear asking if you want to select all emails that match your selection. Click on it to select everything.

If you've checked everything on the page but want to uncheck an email (or multiple), simply check the box to the left of the email you want to uncheck. It will then highlight the rest, but not the one you just selected.

Another way to highlight and select emails on the Gmail page is to click the checkbox for the first email (usually the one at the top).

Well, hold those layer key on your keyboard, click on the last email on the page you want to select. This will automatically highlight everything in between.

However you do it, once you have the selected emails ready on the screen, options will appear at the top of the email window.

• archiveor keyboard shortcuts e
• mark as spamor keyboard shortcuts !
• Extinguishor keyboard shortcuts #
• to mark as unreador keyboard shortcuts u
• slumberor keyboard shortcuts B
• Add to Tasksor keyboard shortcuts T
• Move toor keyboard shortcuts v
• labelsor keyboard shortcuts l

There are those too More Menu (the shortcut key to open it is a dot). There you will find more options for your selected emails.

• Mark as importantor keyboard shortcuts +
• add staror keyboard shortcuts S
• Filter messages like thisor keyboard shortcuts possibly
• Muteor keyboard shortcuts m
• Forward as an attachmentor keyboard shortcuts f

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Continue reading: How to sort emails by sender, size, date and unread in Gmail

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